Users and Roles

User Types and Permissions

Manage user access and permissions for your fest management system.

Admin

Full access to all features and settings.

Permissions:

• Create and manage fest settings
• Add and manage all users
• Access all admin panel features
• Manage teams, candidates, and sections
• Configure programmes and rules
• View all reports and analytics
• Manage subscriptions and billing

Team Manager

Manage assigned teams and related activities.

Permissions:

• View and manage assigned teams
• Add and manage team candidates
• Upload team media and files
• View team-specific reports
• Manage team registrations
• Access team gallery and downloads

Media Manager

Handle all media-related activities.

Permissions:

• Upload and manage media files
• Create and manage galleries
• Organize media by categories
• Manage downloads
• Control media visibility settings
• Bulk upload and organize content

Judge

Access judgement-related features for assigned programmes.

Permissions:

• View assigned programmes
• Access judgement sheets
• Submit scores and feedback
• View programme rules
• Access candidate information for judging

Viewer

Read-only access to public information.

Permissions:

• View public fest information
• Access published results
• View public galleries
• Download public certificates
• Register for programmes (if enabled)

Managing Users

Adding New Users

1. Navigate to Users and Roles
2. Click “Add User”
3. Enter user details:
   • Full name
   • Email address
   • Role selection
   • Team assignments (if applicable)
4. Send invitation
5. User receives email invitation

User Invitation Process

1. User receives invitation email
2. Clicks invitation link
3. Creates account password
4. Accepts terms and conditions
5. Account is activated

Editing User Information

1. Find user in the list
2. Click “Edit” next to user
3. Update information:
   • Personal details
   • Role assignments
   • Team assignments
   • Permission settings
4. Save changes

Removing Users

1. Select user to remove
2. Click “Remove User”
3. Confirm removal
4. User access is immediately revoked

Role Management

Creating Custom Roles

1. Go to Role Management
2. Click “Create New Role”
3. Define role name and description
4. Select specific permissions
5. Save custom role

Permission Categories

• Fest Management: Basic fest settings
• User Management: Add/edit/remove users
• Team Management: Manage teams and members
• Programme Management: Create and manage programmes
• Results Management: Input and manage results
• Media Management: Upload and manage media
• Reporting: Access reports and analytics

Assigning Roles

1. Select user
2. Click “Change Role”
3. Choose new role from dropdown
4. Confirm role change
5. User permissions update immediately

Access Control

Team-Based Access

• Assign users to specific teams
• Limit access to team data only
• Control team-specific features
• Monitor team user activity

Programme-Based Access

• Assign users to specific programmes
• Control programme management access
• Limit results input permissions
• Track programme-specific actions

Time-Based Access

• Set access start/end dates
• Temporary role assignments
• Scheduled permission changes
• Automatic access expiration

Security Features

Password Policies

• Minimum password requirements
• Password expiration settings
• Account lockout policies
• Password history tracking

Session Management

• Session timeout settings
• Active session monitoring
• Remote session termination
• Login attempt tracking

Audit Logging

• Track all user actions
• Monitor permission changes
• Log data access
• Generate security reports

Best Practices

User Management

• Regularly review user access
• Remove inactive users
• Use principle of least privilege
• Document role assignments

Security

• Enable two-factor authentication
• Regular password updates
• Monitor user activity
• Keep permissions current

Organization

• Use descriptive role names
• Group users by function
• Maintain user documentation
• Regular access reviews