Registrations

What is Registration?

Registration in Festie is the process by which participants sign up for programmes and events. It allows you to:

• Manage Participation: Control who can join programmes
• Track Capacity: Monitor programme limits and availability
• Collect Information: Gather participant details and preferences
• Plan Resources: Allocate resources based on registration numbers
• Communicate: Send updates and information to registered participants

Open & Close Registrations

Opening Registrations

1. Go to Registrations section
2. Select programme
3. Click “Open Registration”
4. Set registration period
5. Configure registration settings
6. Save and activate

Registration Settings

• Start Date: When registration opens
• End Date: When registration closes
• Time Zone: Registration time zone
• Capacity: Maximum participants
• Requirements: Prerequisites for registration

Closing Registrations

1. Select programme
2. Click “Close Registration”
3. Confirm closure
4. Notify participants
5. Process final registrations

Registration Status

• Open: Accepting new registrations
• Closed: No new registrations accepted
• Full: Maximum capacity reached
• Cancelled: Registration cancelled

Filter Programmes for Registration

Registration Filters

• Programme Type: Competition, event, workshop
• Section: Filter by section
• Category: Filter by category
• Availability: Open, closed, full
• Date Range: Registration period

Advanced Filters

• Skill Level: Beginner, intermediate, advanced
• Age Group: Junior, senior, open
• Team/Individual: Team or individual programmes
• Capacity: Available spots remaining
• Requirements: Prerequisites

Filter Options

• All Programmes: Show all programmes
• Open Only: Show only open registrations
• My Programmes: Show user’s registered programmes
• Available: Show programmes with available spots
• Recommended: Show recommended programmes

Export Registrations

Programme-wise Export

1. Select programme
2. Click “Export Registrations”
3. Choose format (CSV, Excel, PDF)
4. Download registration data

Candidate-wise Export

1. Go to candidate profile
2. Click “Export Registrations”
3. Choose format
4. Download candidate’s registrations

Export Data Includes

• Participant information
• Programme details
• Registration dates
• Payment status
• Contact information

Change Registration Limits

Setting Limits

1. Go to programme settings
2. Click “Registration Limits”
3. Set maximum participants
4. Configure waiting list
5. Save limits

Limit Types

• Maximum Participants: Total capacity
• Minimum Participants: Required minimum
• Team Size: Participants per team
• Group Size: Participants per group
• Waiting List: Overflow capacity

Limit Management

• Increase Limits: Add more capacity
• Decrease Limits: Reduce capacity
• Temporary Limits: Short-term changes
• Conditional Limits: Based on criteria

View Registration of a Programme

Programme Registration Details

1. Select programme
2. Click “View Registrations”
3. See all registered participants
4. Check registration status
5. Manage registrations

Registration Information

• Participant List: All registered participants
• Registration Status: Confirmed, pending, cancelled
• Payment Status: Paid, pending, refunded
• Registration Date: When they registered
• Contact Information: Participant details

Registration Management

• Approve Registrations: Confirm participant registration
• Reject Registrations: Deny participant registration
• Cancel Registrations: Remove participant registration
• Transfer Registrations: Move to different programme

View Registration of a Candidate

Candidate Registration History

1. Go to candidate profile
2. Click “Registrations” tab
3. View registration history
4. Check current registrations
5. Manage registrations

Registration Details

• Programme Name: What they registered for
• Registration Date: When they registered
• Status: Current registration status
• Payment: Payment information
• Notes: Additional information

Registration Actions

• View Details: See full registration information
• Edit Registration: Modify registration details
• Cancel Registration: Remove registration
• Transfer Registration: Move to different programme

Registration Management Features

Registration Approval

• Automatic Approval: Instant registration confirmation
• Manual Approval: Review before approval
• Conditional Approval: Based on criteria
• Batch Approval: Approve multiple registrations

Registration Communication

• Confirmation Emails: Send registration confirmations
• Reminder Notifications: Send registration reminders
• Update Notifications: Send registration updates
• Cancellation Notices: Send cancellation notifications

Registration Analytics

• Registration Trends: Track registration patterns
• Popular Programmes: Identify popular programmes
• Registration Rates: Monitor registration success
• Drop-off Analysis: Identify registration issues

Registration Workflow

Registration Process

1. Programme Setup: Configure programme for registration
2. Registration Open: Participants can register
3. Registration Review: Review and approve registrations
4. Registration Confirmation: Confirm successful registrations
5. Programme Execution: Run the programme
6. Registration Close: Close registration process

Registration States

• Draft: Registration being prepared
• Open: Accepting registrations
• Review: Reviewing registrations
• Approved: Registration confirmed
• Rejected: Registration denied
• Cancelled: Registration cancelled
• Completed: Programme finished

Best Practices

Registration Management

• Set clear registration periods
• Communicate registration requirements
• Monitor registration capacity
• Provide registration support

Registration Communication

• Send timely confirmations
• Provide clear instructions
• Share important updates
• Handle registration issues promptly

Registration Analytics

• Track registration trends
• Monitor programme popularity
• Identify registration issues
• Improve registration process