Candidates

What is a Candidate?

A candidate in Festie is an individual participant in your fest. Candidates can be:

• Students from schools/colleges
• Individual participants
• Team members
• Group participants
• Any person participating in fest programmes

Create Candidate

Adding a New Candidate

1. Navigate to Candidates section
2. Click “Add Candidate”
3. Enter candidate details:
   • Full name
   • Email address
   • Phone number
   • Date of birth
   • Team affiliation
   • Section assignment
4. Save candidate

Candidate Information

• Personal Details: Name, contact, date of birth
• Team Affiliation: Which team they belong to
• Section Assignment: Which section they’re in
• Contact Information: Email, phone, address
• Profile Picture: Upload candidate photo

Import Candidates

Bulk Import Process

1. Go to Candidates section
2. Click “Import Candidates”
3. Download template file
4. Fill in candidate data
5. Upload completed file
6. Review and confirm import

Import Template

The template includes columns for:

• Full name
• Email address
• Phone number
• Date of birth
• Team code
• Section code
• Additional fields

Import Validation

• Check for duplicate entries
• Validate email formats
• Verify team/section codes
• Review data completeness

Export Candidates

Export Options

1. Select candidates to export
2. Click “Export Candidates”
3. Choose format:
   • CSV (Excel compatible)
   • PDF report
   • Excel file
4. Download the file

Export Data Includes

• Personal information
• Team and section details
• Programme participation
• Performance history
• Registration status

Candidate Filters

Filter Options

• Team: Filter by team affiliation
• Section: Filter by section assignment
• Programme: Filter by programme participation
• Status: Active, inactive, graduated
• Date Range: Registration or participation dates

Advanced Filters

• Performance: High, medium, low performers
• Participation: Active, inactive participants
• Registration: Registered, unregistered
• Custom Fields: Any custom candidate fields

Bulk Upload Avatars

Avatar Upload Process

1. Go to Candidates section
2. Click “Bulk Upload Avatars”
3. Select multiple image files
4. Match images to candidates
5. Preview and confirm upload

Image Requirements

• Supported formats: JPG, PNG, GIF
• Maximum file size: 5MB per image
• Recommended dimensions: 300x300 pixels
• Square aspect ratio preferred

Free & Pro Plan Limits

Free Plan Limits

• Candidates: 50 maximum
• Avatar storage: 100MB
• Import file size: 10MB
• Export frequency: 5 per day

Pro Plan Limits

• Candidates: Unlimited
• Avatar storage: 1GB
• Import file size: 100MB
• Export frequency: Unlimited

Selected Candidates Report with Results

Generate Report

1. Select candidates for report
2. Click “Generate Report”
3. Choose report type:
   • Performance summary
   • Detailed results
   • Participation history
4. Export or print report

Report Contents

• Candidate information
• Programme participation
• Scores and rankings
• Awards and certificates
• Performance trends

See Results of a Candidate

Viewing Candidate Results

1. Click on candidate name
2. Go to “Results” tab
3. View all programme results:
   • Programme name
   • Score/ranking
   • Date of participation
   • Awards received

Result Details

• Individual scores
• Team scores (if applicable)
• Ranking position
• Performance comparison
• Historical results

Get Programme Registrations of a Candidate

Registration History

1. Select candidate
2. Click “Registrations” tab
3. View registration details:
   • Programme name
   • Registration date
   • Status (confirmed, pending, cancelled)
   • Payment status

Registration Management

• View registration details
• Cancel registrations
• Modify registration data
• Track payment status

Assign Candidate to a Group

Group Assignment

1. Select candidate
2. Click “Assign to Group”
3. Choose group from dropdown
4. Confirm assignment
5. Update group membership

Group Management

• View group members
• Change group assignments
• Remove from groups
• Track group performance

Candidate Management Features

Profile Management

• Edit candidate information
• Update contact details
• Change team/section assignments
• Manage profile pictures

Communication

• Send notifications to candidates
• Email individual candidates
• Bulk email to selected candidates
• SMS notifications (if enabled)

Performance Tracking

• Monitor participation
• Track performance trends
• Generate performance reports
• Compare with other candidates

Best Practices

Data Management

• Keep candidate information updated
• Regularly verify contact details
• Maintain accurate team assignments
• Monitor participation status

Privacy and Security

• Protect personal information
• Follow data protection regulations
• Secure candidate data
• Regular data backups

Communication

• Send timely notifications
• Provide clear instructions
• Maintain professional communication
• Document important interactions