Schedules

Manage Schedules

Creating Schedules

Schedules help organize and coordinate all fest activities, ensuring smooth execution of programmes and events.

Schedule Management

1. Go to Schedules section
2. Click “Create Schedule”
3. Enter schedule details:
   • Programme name
   • Date and time
   • Venue
   • Duration
   • Participants
4. Save schedule

Schedule Information

• Programme: Which programme is scheduled
• Date: When the programme occurs
• Time: Start and end times
• Venue: Where the programme takes place
• Duration: How long the programme lasts
• Participants: Who is participating

Export Schedules

Export Options

1. Select schedule to export
2. Click “Export Schedule”
3. Choose format:
   • PDF (printable)
   • Excel (editable)
   • CSV (data)
   • Calendar (iCal)
4. Download file

Export Formats

• PDF: Ready to print and distribute
• Excel: Editable spreadsheet format
• CSV: Data format for other systems
• iCal: Calendar format for import

Batch Export

• Export multiple schedules
• Select date range
• Choose programmes
• Export all at once

Judges & Venues

Judge Management

1. Go to Schedules section
2. Click “Manage Judges”
3. Assign judges to programmes
4. Set judge availability
5. Save assignments

Judge Information

• Judge Name: Full name of judge
• Specialization: Area of expertise
• Availability: When judge is available
• Contact: Contact information
• Experience: Years of experience

Venue Management

1. Navigate to Venues
2. Click “Add Venue”
3. Enter venue details:
   • Venue name
   • Capacity
   • Location
   • Facilities
   • Availability
4. Save venue

Venue Information

• Venue Name: Name of the venue
• Capacity: Maximum number of people
• Location: Physical address
• Facilities: Available equipment and amenities
• Availability: When venue is available

Schedule Features

Schedule Types

• Programme Schedules: Individual programme timings
• Venue Schedules: Venue usage schedules
• Judge Schedules: Judge availability and assignments
• Participant Schedules: Individual participant timings
• Master Schedule: Overall fest schedule

Schedule Views

• Calendar View: Monthly calendar display
• Timeline View: Chronological timeline
• List View: Simple list format
• Grid View: Grid-based schedule
• Custom View: Your preferred view

Schedule Conflicts

• Conflict Detection: Automatically detect conflicts
• Conflict Resolution: Help resolve scheduling conflicts
• Conflict Alerts: Notify about potential conflicts
• Conflict Reports: Generate conflict reports

Schedule Management

Schedule Creation

• Quick Schedule: Fast schedule creation
• Template Schedule: Use pre-made templates
• Copy Schedule: Duplicate existing schedules
• Bulk Schedule: Create multiple schedules

Schedule Editing

• Edit Details: Modify schedule information
• Reschedule: Change date or time
• Reassign: Change venue or judge
• Cancel: Cancel scheduled programmes

Schedule Monitoring

• Status Tracking: Monitor schedule status
• Progress Updates: Track schedule progress
• Issue Alerts: Alert about problems
• Performance Metrics: Measure schedule effectiveness

Schedule Communication

Schedule Notifications

• Email Alerts: Send schedule updates via email
• SMS Notifications: Send text message updates
• Push Notifications: Send mobile app notifications
• Website Updates: Update website with changes

Schedule Sharing

• Public Schedules: Share with participants
• Private Schedules: Share with staff only
• Custom Sharing: Share with specific groups
• Export Sharing: Share via exported files

Schedule Updates

• Real-time Updates: Update schedules in real-time
• Change Notifications: Notify about changes
• Version Control: Track schedule versions
• Rollback: Revert to previous versions

Schedule Analytics

Schedule Reports

• Schedule Summary: Overview of all schedules
• Venue Utilization: How venues are used
• Judge Workload: Judge assignment analysis
• Participant Schedules: Individual participant schedules

Schedule Metrics

• Schedule Efficiency: How well schedules work
• Conflict Rates: Frequency of scheduling conflicts
• Utilization Rates: Resource utilization
• Satisfaction Scores: User satisfaction with schedules

Schedule Optimization

• Resource Optimization: Optimize resource usage
• Time Optimization: Optimize time allocation
• Conflict Resolution: Resolve scheduling conflicts
• Efficiency Improvement: Improve schedule efficiency

Best Practices

Schedule Planning

• Plan schedules well in advance
• Consider all stakeholders
• Allow buffer time for delays
• Regular schedule reviews

Schedule Management

• Keep schedules updated
• Communicate changes promptly
• Monitor schedule execution
• Handle conflicts quickly

Schedule Communication

• Share schedules early
• Provide clear information
• Update stakeholders regularly
• Maintain open communication