Programmes

What is a Programme?

A programme in Festie is a competition, event, or activity that participants can register for and compete in. Programmes are the core components of your fest and can include:

• Competitions: Academic, sports, cultural competitions
• Events: Workshops, seminars, exhibitions
• Activities: Group activities, team building events
• Performances: Cultural performances, talent shows
• Contests: Creative contests, quizzes, debates

Import Programmes

Bulk Import Process

1. Go to Programmes section
2. Click “Import Programmes”
3. Download template file
4. Fill in programme data
5. Upload completed file
6. Review and confirm import

Import Template

The template includes columns for:

• Programme name
• Programme type
• Description
• Section assignment
• Registration limits
• Scoring system
• Schedule information

Import Validation

• Check for duplicate entries
• Validate programme data
• Verify section assignments
• Review data completeness

Programme Excel Columns Explained

Basic Information

• Programme Name: Display name for the programme
• Programme Code: Unique identifier
• Description: Detailed programme information
• Type: Competition, event, activity, etc.

Organization

• Section: Which section the programme belongs to
• Category: Programme category
• Team/Individual: Team or individual programme
• Group Size: Minimum/maximum group size

Registration

• Registration Open: When registration starts
• Registration Close: When registration ends
• Max Participants: Maximum number of participants
• Min Participants: Minimum number of participants

Scoring

• Scoring System: How scores are calculated
• Grade Template: Which grade template to use
• Position Template: Which position template to use
• Judging Criteria: How the programme is judged

Schedule

• Start Date: When the programme begins
• End Date: When the programme ends
• Duration: How long the programme lasts
• Venue: Where the programme takes place

Change Programme Type

Programme Types

• Competition: Competitive events with winners
• Event: Non-competitive activities
• Workshop: Educational sessions
• Exhibition: Display or showcase events
• Performance: Cultural or artistic performances

Changing Type

1. Select programme to modify
2. Click “Edit Programme”
3. Change programme type
4. Update related settings
5. Save changes

Type-Specific Settings

• Competition: Scoring, judging, winners
• Event: Participation, attendance
• Workshop: Capacity, materials
• Exhibition: Display, judging
• Performance: Schedule, venue

Change Grade/Position Template of a Programme

Template Assignment

1. Go to programme settings
2. Click “Templates”
3. Select grade template
4. Select position template
5. Save template assignment

Template Options

• Grade Templates: A-F, 1-10, Pass/Fail
• Position Templates: 1st-3rd, Winner-Runner-up
• Custom Templates: Your own templates
• No Template: No grading/positioning

Make a Programme General

General Programmes

General programmes are open to all participants without specific requirements or restrictions.

Making a Programme General

1. Select programme
2. Click “Make General”
3. Remove restrictions
4. Update access settings
5. Save changes

General Programme Features

• Open to all participants
• No special requirements
• Flexible registration
• Broad participation

Manage Points (Individual & Group)

Point System

• Individual Points: Points for individual performance
• Group Points: Points for group performance
• Team Points: Points for team performance
• Bonus Points: Extra points for special achievements

Point Management

1. Go to programme settings
2. Click “Points”
3. Configure point system
4. Set point values
5. Save point settings

Point Categories

• Participation Points: Points for participating
• Performance Points: Points based on performance
• Bonus Points: Extra points for achievements
• Penalty Points: Points deducted for violations

View Current Programme Settings

Programme Overview

1. Select programme
2. Click “View Settings”
3. Review all settings
4. Check configuration
5. Make adjustments if needed

Settings Categories

• Basic Information: Name, description, type
• Registration: Limits, dates, requirements
• Scoring: System, templates, criteria
• Schedule: Dates, times, venue
• Rules: Programme-specific rules

View Results of a Programme

Programme Results

1. Go to programme details
2. Click “Results” tab
3. View all results
4. Check participant performance
5. Review rankings

Result Information

• Participant Scores: Individual performance
• Rankings: Position in programme
• Awards: Prizes and recognition
• Statistics: Performance metrics

Result Management

• Add Results: Input participant scores
• Edit Results: Modify existing scores
• Publish Results: Make results public
• Export Results: Download result data

Programme Management Features

Programme Creation

• Create new programmes
• Set up programme details
• Configure programme settings
• Assign programme managers

Programme Editing

• Modify programme information
• Update programme settings
• Change programme requirements
• Adjust programme schedule

Programme Monitoring

• Track programme progress
• Monitor participation
• Check registration status
• Review programme performance

Programme Communication

• Send programme updates
• Notify participants
• Share programme information
• Manage programme announcements

Best Practices

Programme Design

• Create clear programme descriptions
• Set appropriate registration limits
• Define clear judging criteria
• Plan realistic schedules

Programme Management

• Regularly monitor programme progress
• Keep participants informed
• Maintain accurate records
• Provide timely updates

Programme Evaluation

• Collect participant feedback
• Analyze programme performance
• Identify improvement areas
• Plan for future programmes